Gem inventory software for secure gem business management
Run purchases, sales, approvals, and exports from one trusted workspace.
GemVault helps gem merchants and companies manage inventory, purchases, sales, approvals, work-in-hand, returns, exports, certificates, photos, reports, and tags from one secure workspace.
Built for Sri Lankan gem merchants and companies — and gem businesses worldwide.
Free setup for selected Sri Lankan gem businesses. No credit card required.
Gem businesses deserve better than spreadsheets and scattered records.
Many gem businesses still track stock in notebooks, Excel sheets, WhatsApp chats, and folders full of certificate photos. That makes it hard to know what is in stock, what is sold, what is on approval, what is returned, and where each certificate is stored.
GemVault brings your entire gem operation into one secure system.
GemVault centralizes your gem business workflows into a single trusted source of truth — for owners, managers, sales, inventory, export, and accounting teams alike. Gem approval tracking, certificate management, and export management are built in.
One platform for the workflows generic tools miss.
Gem approval tracking, certificate management, and export management, built alongside the everyday inventory, sales, and purchase workflows a gem business runs on.
Cards marked Industry-specific are gem-trade workflows generic inventory tools don't offer.
On Approval
Manage stones sent to customers on approval and track pending returns or confirmations.
Certificate & Photo Storage
Upload and manage gem certificates, gem photos, and related documents securely.
Work in Hand
Track gems given for cutting, polishing, certification, inspection, or other work.
Sales Management
Manage sales, invoices, customers, pricing, and sales history.
Returns
Handle returned stones, approval returns, and sales returns clearly.
Tag Generation
Generate professional tags and labels for stones and inventory items.
Reporting
Generate inventory, sales, purchase, profit, approval, and export reports.
Audit Logs
Track edits, deletes, downloads, sales updates, and certificate views.
Gem Purchase Management
Track purchases, suppliers, cost, quantity, carat, certificate details, and payment status.
Export Management
Organize export-related records, documents, customers, and shipment details.
NIC & Document Uploads
Securely store customer or business identity documents where required.
Role-Based Access
Control what owners, managers, sales staff, inventory, exporters, accountants, and viewers can access.
Built with company-level data isolation.
Each company runs in an isolated workspace with separated business data, role-based access, audit logs, and secure document storage. GemVault is designed for serious gem businesses — inventory, sales, purchases, certificates, photos, NIC documents, exports, and reports stay separated from other companies.
Dedicated database per company
Isolated company file storage
Private Cloudflare R2 storage
Secure signed URLs for sensitive files
Role-based permissions
Audit logs for important actions
Secure authentication
Backup and recovery strategy
Dedicated workspace URL per company
In practice, this means every company's data is isolated at the database level, and sensitive files — gem certificates, photos, NIC documents — are stored privately and accessed only through secure, time-limited links.
Built for every role in your gem company.
From the owner's office to the export desk — GemVault works for everyone on the team.
Gem Company Owners
Get full visibility into stock, purchases, sales, approvals, exports, and business performance.
Inventory Teams
Track every stone, status, image, certificate, and tag from one place.
Sales Teams
Manage customer sales, approvals, invoices, and returns faster.
Export Teams
Organize export records, documents, and shipment-related workflows.
Accountants
Access clean reports for sales, purchases, returns, and profitability.
A professional dashboard for your gem business.
Cash receivables and payables in LKR, total inventory value, gems on work, period revenue and profit — with time filters, Quick Actions, and gem-industry transaction workflows at a glance.
Simple plans for every gem business
Every plan starts with a 14-day free trial. No credit card required.
Prices shown based on visitor location. Sri Lanka pricing is shown in LKR; international pricing is shown in USD.
Free Forever
Perfect for getting started with gem inventory management.
- Up to 10 total gems
- 20 transactions / month
- 10 parties
- 1 user
- 200 MB storage
- PDF invoices & notes
- Direct and on-approval buying and selling
- Basic all-stock report
- Isolated database
Business Starter
For growing gem businesses that need more power.
- 14-day free trial included
- Up to 100 total gems
- 200 transactions / month
- 50 parties
- 3 users
- 2 GB storage
- Everything in Free
- Reports & analytics
- Share invoices by email
- Price masking
- Company branding on PDFs
- Work management
- Partnership purchases
- Gem and certificate photo uploads
Business Pro
For established businesses with advanced workflows.
- 14-day free trial included
- Up to 200 total gems
- 400 transactions / month
- 100 parties
- 8 users
- 5 GB storage
- Everything in Starter
- Gem photo and video uploads
- Certificate photo uploads
- Advanced reports & analytics
- Advanced price masking tools
Enterprise
Unlimited everything with dedicated support and SLA.
- 14-day free trial included
- Unlimited gems
- Unlimited transactions
- Unlimited parties
- Unlimited users
- Unlimited storage
- Everything in Pro
- Custom limits per company
- Dedicated support
- SLA guarantee
Feature comparison
| Feature | Business Starter |
|---|---|
| Total gems | 100 |
| Transactions / month | 200 |
| Parties | 50 |
| Team members | 3 |
| Storage | 2 GB |
| PDF invoices & notes | |
| Direct & approval sales | |
| Reports & analytics | |
| Share invoices by email | |
| Price masking | |
| Company branding PDFs | |
| Work management | |
| Partnership purchases | |
| Video uploads | |
| Advanced price masking | |
| Dedicated support |
| Feature | Free Forever | Business Starter | Business Pro | Enterprise |
|---|---|---|---|---|
| Total gems | 10 | 100 | 200 | Unlimited |
| Transactions / month | 20 | 200 | 400 | Unlimited |
| Parties | 10 | 50 | 100 | Unlimited |
| Team members | 1 | 3 | 8 | Unlimited |
| Storage | 200 MB | 2 GB | 5 GB | Unlimited |
| PDF invoices & notes | ||||
| Direct & approval sales | ||||
| Reports & analytics | ||||
| Share invoices by email | ||||
| Price masking | ||||
| Company branding PDFs | ||||
| Work management | ||||
| Partnership purchases | ||||
| Video uploads | ||||
| Advanced price masking | ||||
| Dedicated support |
All paid plans include a 14-day free trial. No credit card required. Contact us for enterprise inquiries.
Want to see GemVault in action?
Book a 15-minute demo and see how GemVault handles inventory, approvals, certificates, sales, and reports.
Talk to our team
Tell us about your gem business and we'll tailor the demo to your workflows.
- hello@gemvaulthq.com
- +94 788 009 788WhatsApp
- Sri Lanka & global